Faculty Evaluation Timelines
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This table informs what the Faculty Evaluation timeline is. Date Requirement Information September 15 Student Evaluation Committee (SEC) Appointed The Student Evaluation Committee (SEC) is appointed by the Department Chair / Director. October 15 Individual’s Performance Record (IPR) Submission Due The faculty candidate shall submit the documentation to the chairperson of the Faculty Evaluation Committee (FEC) and the Department Chairperson by October 15. October 15 Student Evaluation Committee (SEC) Written Evaluation Due The committee shall prepare a written evaluation of the teaching and advising of each faculty member whose performance is reviewed. Each written evaluation shall be signed by the chairperson of the Student Evaluation Committee and the faculty member being evaluated by October 15. November 15 Faculty Evaluation Committee (FEC) Written Evaluation Due The committee shall apply the unit standards to review the performance of each faculty member in the unit and make a written recommendation with justification signed by the committee chairperson. Where appropriate, this recommendation shall specifically address 1. retention, 2. salary increment, 3. promotion, and 4. tenure. It shall be forwarded to the Department Chairperson and the Dean by November 15. December 15 Department Chairperson's/Director's Written Evaluation and Recommendation Due Based on the approved unit standards, the CBA, and consideration of the evidence submitted by the faculty member, the SEC recommendation, the FEC recommendation, and any additional evidence solicited or received and placed in the evaluation report, the Department Chairperson/Director shall prepare and sign a written evaluation for each faculty member in the unit which, where appropriate, shall specifically address: 1. retention, 2. salary increment, 3. promotion, and 4. tenure, and which shall be forwarded to the Dean by December 15. February 15 Deans Evaluation and Recommendation Due Based on the CBA, unit standards, and the evaluation record, the Dean shall prepare an individual written evaluation and recommendation for each faculty member regarding retention, salary increment, promotion, and tenure, where appropriate for the individual being considered. The Dean shall ensure that the entire evaluation record, including the Deans evidence, evaluation, recommendation, professional opinion, and priority ranking, shall be forwarded to the Provost and each respective faculty member by February 15. A copy of the Deans evaluation shall be sent to the respective Department Chairpersons. March 12 Deans Decision to Appeal Request Due Within ten (10) working days of February 15, any faculty member may submit a written appeal to the Dean regarding any aspect of the evaluation record or process, including the Deans professional opinion. The appeal must state any matters the Dean is requested to consider and the remedial action desired. The Dean shall notify the Provost that an appeal has been submitted, and the Provost shall wait to review the evaluation record until a decision on the appeal has been reached. By March 12, the Dean shall either grant or deny the requested remedial action and notify the faculty member, the Department Chairperson, and the Provost in writing. April 4 Appeals Committee Decision to Appeal Request Due Any member(s) of the Appeals Committee may forward a minority finding and recommendation. All Appeals Committee findings and recommendations should be forwarded to the Provost by April 4. April 25 Provost’s Recommendation Due The decision of the Provost shall be based on the total evaluation record, including findings and recommendations of the Appeals Committee, shall be consistent with their overall administrative responsibilities, and shall constitute the final institutional recommendation to the Board of Regents regarding matters of faculty retention, salary increment, promotion, and tenure. The recommendation shall be forwarded to each faculty member by April 25, provided all other recommendations have been forwarded in a timely manner, and no matter is under appeal. The Provost, after consultation with the Vice President for Research and Creative Scholarship, will forward recommendations for research faculty on an identical timeline. -
This table informs what the Appeals timeline is. Timeline Description Within ten (10) working days of receipt of the recommendation from the Faculty Evaluation Committee (FEC), Department Chairperson/Director, or Dean During the respective case review step, the faculty member may submit a written appeal to the Faculty Evaluation Committee (FEC), Department Chairperson/Director, or Dean regarding any aspect of their recommendation or process. The appeal must state any matters the evaluator is requested to consider and the remedial action desired. The appeal may present for consideration appropriate documentation that the faculty members omitted from their Individual Performance Record. Within ten (10) working days of receipt of the appeal, the evaluator shall either grant or deny the requested remedial action and shall notify the faculty member and make the decision a part of the record. Within ten (10) working days of receipt of the recommendation of the Deans evaluation or their decision on an appeal, whichever is later The faculty member may submit a written appeal to the chairperson of the Appeals Committee. The appeal must set forth concisely the recommendation being appealed, the reason(s) why the appellant disagrees with the recommendation and shall specifically cite any procedural errors or omissions that were alleged to have occurred in the decision-making process; identify witnesses and the point to be evidenced by the testimony of each; identify and indicate the purpose for each document or other evidence to be presented; state appellant’s preference for an open or closed hearing; and state the name and address of any person who will represent the appellant at the hearing and whether they appear as legal counsel. No appeal shall be reviewed unless all the information required by this section has been provided. -
This table lists the frequently asked questions regarding timelines. Question Response What happens if a deadline falls on a weekend or holiday? If a deadline falls on a weekend or holiday, it will be observed on the following working business day. Who is responsible for meeting deadlines? Although the Office of the Provost will provide reminders of impending deadlines, it is the responsibility of the academic units to meet deadlines for their respective case review steps.